Médecins du Monde (MdM) is seeking an Administrative Coordinator to join their mission in Ukraine. This role is based in Mykolaiv and involves ensuring the completeness, correctness, timeliness, and integrity of administrative functions, acting as a strategic partner to operations.
The coordinator will contribute to defining and implementing mission objectives, assessing HR and financial needs, and providing technical support to operational staff on HR and financial management.
Quick Facts
| Opportunity | Job |
|---|---|
| Institution | Médecins du Monde |
| Location | Mykolaiv, Ukraine |
| Region | Europe |
| Open to | International applicants |
| Funding | Fully funded |
| Stipend / Salary | EUR 3,392/month gross |
| Duration | 6 months |
| Start date | Early December |
| Application deadline | 25 January 2027 |
About the Position
The Administrative Coordinator will be responsible for nationalizing the administrative coordinator position, reviewing and implementing a new HR setup post-nationalization, and supervising the mission's HR setup. Key duties include defining and adapting HR frameworks, policies, and procedures in line with local legislation and MdM values, as well as planning and supervising the financial management and administration of the mission, including accounting, budgeting, reporting, and donor compliance. The role also involves team management, legal environment follow-up, and providing oversight to local partner activities.
Eligibility
- Hold a 3-year higher education management qualification
- At least 4 years of experience in administration (HR and Finance) in a humanitarian context, with at least two years at coordination level in an international NGO
- Experience in a conflict setting or challenging environment (e.g., Ukraine) is a strong asset
- Previous experience with MdM is preferred
- Proven ability to negotiate and build networks with authorities in a complex and volatile legal environment
- Previous successful experience in team management is preferred
- Significant experience in PSEA management is an advantage
- Solid experience in budget management backed by institutional donors, payroll, and accounting in a humanitarian context (prerequisite)
- Ability to understand and interpret the legal administrative framework for staff and MdM rules
- Excellent Microsoft Office skills (especially Excel) and knowledge of accountancy software (e.g., Saga or relevant ERP)
- Fluent in English (mandatory, C1 level minimum)
- Some knowledge of Ukrainian and/or Russian is an asset
- Alignment with MdM’s values and activist approach
- Ability to defend the administrative point of view to other actors/leaders
- Diplomatic and assertive
Benefits
- 13th-month salary (for employees with more than 6 months’ seniority)
- Expatriation allowance: 10% of gross monthly salary
- Coverage of travel (home – mission), visas, and vaccinations
- Accommodation in a guesthouse managed by the mission
- Health insurance (50% covered by MdM, 50% by employee)
- Repatriation insurance
- Training and internal mobility opportunities
- 5 weeks paid leave + 22.5 RTT days per year
Documents Required
- CV
- Cover letter
- Criminal record extract (B3) for successful candidates
How to Apply
- Prepare your CV and a cover letter
- Apply via the provided link
Source: ReliefWeb Jobs.
Details can change – always confirm eligibility and deadline on the official listing before applying.
Featured image: Photo by Yura Forrat on Pexels
